Voluntary Action Swindon
Privacy Notice - Community Consultation Survey & Raffle
At Voluntary Action Swindon, we take your privacy seriously and will only use your personal information to contact you in order to provide the service(s) you have requested from us.
Who are we?
We are Voluntary Action Swindon (VAS), the CVS (Council for Voluntary Service) for the Borough of Swindon. We are a registered charity (no. 287732) and company limited by guarantee (no. 1604168). Our registered address is 1 John Street, Swindon, Wiltshire, SN1 1RT.
This survey is part of a community consultation to enable us to understand the current state of health and wellbeing of residents in Swindon.
What type of information is collected from you?
The information we request for the survey is anonymous. However, if you wish to receive enter into the raffle and receive results of the competition, we will ask you to submit your full name, phone number or email address. For children under the age of 18, we require parental / or guardian consent prior to filling in the survey or entering the raffle.
How is your information used?
We will use your personal information to:
- Send you survey / raffle / competition results, provided you have given your consent for us to do so.
We will not use your personal information for any reason other than the above. We will not pass your personal information on to any other individual or organisation.
We will retain your personal information for the following length of time, and for the following reasons:
- If you have consented to receive the competition results, we will retain your personal information until we have sent you the survey results.
What information will be collected
Personal information – such as Full name, email address and phone number. If applicable your address or organisations information.
Where your data will be stored
We will store your data on our Customer Relationship Management (CRM) database.
Your rights
You have certain rights over the personal information we hold on you, including the following:
- The right to access the personal information we hold on you;
- The right to request rectification of your personal information, where it is found to be inaccurate;
- The right to request erasure of your personal information;
- The right to request that we do not further process your personal information;
- The right to object to our processing of your personal information;
- The right to request that we transfer your personal information to another organisation;
- The right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are concerned about the way we are handling your personal information; and
- The right to withdraw consent for us to process your personal information.
Please note that, if you prevent us from processing your personal information, we may be unable to send you the survey results or information about future sector surveys.
How to contact us
If you have any concerns over how we are using your personal information, or to make a request as per your rights above, please email data@vas-swindon.org or call us on 01793 538 398.
Legal basis for processing personal data
Under the General Data Protection Regulation (GDPR), which came into effect on 25th May 2018, there are a limited number of legal grounds for collecting, storing and using personal information.
The legal grounds for collecting, storing and using your personal information for the above purposes are as follows:
- You have given your consent for us to process your personal information in order to send you the survey results and/or information about future sector surveys.