Temporary Finance/Administration Controller at Reach Inclusive Arts

The following is a vacancy from Reach Inclusive Arts.

Job title: Temporary Finance/Administration Controller (1 Year)

Reporting to: Operations Manager/Arts Project Manager

Salary: £12 per hour

Main purpose of job: The person will….

Duties: You will be using your professional skills to …..

Hours: 10 per week

Holidays: Equivalent to 5 weeks holiday pro-rata

Job Details
Your job is to….

1. Budgets
1.1 Prepare budgets, cash flow forecasts and expenditure reports as required.
1.2 Monitor income, expenditure and update budgets for projects and core costs.

2. Finance
2.1 Produce monthly management accounts of income and expenditure on an Excel spreadsheet system.
2.2 Prepare annual accounts in draft form to be submitted to the Reach accountants for final completion.
2.3 Liaise with payroll outsourcing – prepare staff timesheets and arrange quarterly PAYE payments.
2.4 Set up bacs payments.
2.5 Prepare Reach and other invoices as required.

3. Policies & Procedures
3.1 Ensure policies and procedures for health & safety, equal opportunities, data protection etc are up to date.

4. Office
4.1 Take responsibility for the Reach office – rental agreements and payments, supplies of stationary and letterheads, filing and equipment records etc.
4.2 Ensure that the insurance cover is reviewed annually and renewed.
4.3 Be a point of contact for people in need of information about Reach.
4.4 Ensure funders and grant-givers receive appropriate information and reports at the right time, as well as due recognition and thanks for their support.
4.5 Maintain trustee, charity commission records/reports and attendance registers.
4.6 Help prepare funding applications, evaluate and report on projects as required.

5. Meetings
5.1 Arrange management committee meetings and AGM, prepare and distribute minutes.

6. IT
6.1 Arrange backups and IT maintenance as required.
6.2 Maintain databases, mailing lists, contact details etc.

7. General
7.1 Help promote a positive image of people with disabilities.

Person Specification Accounts
& General Office Assistant

Essential Desirable
Qualifications, experience and background
  • Working as part of a team in an office
  • Cash handling experience
  • Excellent skills in Excel
  • GCSE Maths (A*-C)
  • High standard written English
  • Book keeping qualification
Specific knowledge/skills (technical)
  • Excellent knowledge of Excel, Word and Microsoft package
  • Excellent organisational skills and document management
  • Experience of keeping/preparing accounts.
  • Good telephone manner
  • Working in a third sector environment
Personal attributes
  • Friendly, helpful manner
  • “Can do” attitude
  • Organised and efficient
  • Ability to prioritise workload and work to deadlines
  • Willing to act on own initiative
  • Attention to detail
  • Trustworthy.
  • Sense of humour
Team and management skills
  • Strong, team player
  • Accurate,
  • Flexible approach to hours
  • Emotional intelligence

To apply, send a CV to reachinclusive3@btconnect.com

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