Privacy Notice – Equality & Inclusion Charter
At Voluntary Action Swindon, we take your privacy seriously and will only use your personal information to contact you in order to provide the service(s) you have requested from us.
Who are we?
We are Voluntary Action Swindon (VAS), the Council for Voluntary Service (CVS) for the Borough of Swindon. We are a registered charity (no. 287732) and company limited by guarantee (no. 1604168). Our registered address is 1 John Street, Swindon, Wiltshire, SN1 1RT.
The Swindon Equality & Inclusion Charter was developed and launched by representatives of over 60 Swindon community and voluntary sector groups and organisations in 2017. It outlines the beliefs and commitments that we wish to make, and that we hope that others will make along with us, in order to support Swindon to become a model of fairness, inclusion, opportunity and fulfilment. It is primarily aimed at individual members of the Swindon community, though we welcome and encourage businesses and community organisations to sign up to it too.
What type of information is collected from you?
The personal information we collect will be limited to that which is necessary for us to contact you about the Equality & Inclusion Charter, and for analysis of which areas of Swindon are engaging with the Charter. This may include your name, email address, phone number, and postcode. All personal information will be held on a confidential database managed by Voluntary Action Swindon.
You are not required to provide this personal information described above as a contractual or statutory requirement.
How is your information used?
We will use your personal information to:
- Keep in touch with you about the progress of the Charter, and inform you of any events or activities relating to it
- Monitor the difference that the project is making
- Your postcode will be used to help us assess which areas of Swindon signatories to the Charter live in, so we can plan which areas we need to focus on in future
We will not use your personal information for any reason other than the above. We will not pass your personal information on to any other individual or organisation.
We will retain your personal information for the following length of time, and for the following reasons:
- For as long as we are commissioned to support the Equality & Inclusion Charter, as we may want to contact you about the progress of the Charter and events and activities relating to it.
You have certain rights over the personal information we hold on you, including the following:
- The right to access the personal information we hold on you;
- The right to request rectification of your personal information, where it is found to be inaccurate;
- The right to request erasure of your personal information;
- The right to request that we do not further process your personal information;
- The right to object to our processing of your personal information;
- The right to request that we transfer your personal information to another organisation;
- The right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are concerned about the way we are handling your personal information; and
- The right to withdraw consent for us to process your personal information.
Please note that, if you prevent us from processing your personal information, we may be unable to send you information about the Charter and events/activities relating to it.
How to contact us
If you have any concerns over how we are using your personal information, or to make a request as per your rights above, please email email@example.com or call us on 01793 538 398.
Legal basis for processing personal data
Under the General Data Protection Regulation (GDPR), which came into effect on 25th May 2018, there are a limited number of legal grounds for collecting, storing and using personal information.
The legal grounds for collecting, storing and using your personal information for the above purposes are as follows:
- You have given your consent for us to process your personal information in connection with the Equality & Inclusion Charter.