Room Hire

If you are looking for space to hire in the town centre, get in touch with us. We can offer a range of meeting spaces, from large conference rooms to one-to-one meeting rooms and hot desk facilities.

Room Hire Costs

To book a room, please email info@vas-swindon.org or call us on 01793 538398.

You can also order refreshments and hire equipment for use in our rooms.

Rooms are normally available for hire between the hours of 9.30 a.m. and 5.00 p.m., Monday to Friday. We have limited capacity to provide room hire outside these hours, but may be able to accommodate bookings on request. For any such bookings, an additional charge of £12 per hour will be made to cover staff, heating and lighting costs.

Sanford House Conference Room – Maximum Capacity 20 People (Boardroom Style), 45 People (Theatre Style)
The Sanford House Conference Room is based at Sanford House, on Sanford Street in the town centre. The room is on the ground floor and accessible to wheelchair users. We can provide a laptop, overhead projector, and flipboard – see the equipment hire section below.
  Tenant Rate Non Tenant Rate
Half Day (maximum of 4 hours) £35 £55
Full Day (9:30am – 5pm) £65 £95
VAS Conference Room – Maximum Capacity 15 People (Boardroom Style), 40 People (Theatre Style)
The VAS Conference Room is based at Voluntary Action Swindon, on John Street in the town centre. The room is on the first floor and accessible to wheelchair users via lift. We can provide a laptop with internet access, CD/DVD drive, two large plasma screens, and flipboard – see the equipment hire section below.
Half Day (maximum of 4 hours) £40
Full Day (9:30am – 5pm) £70
Sanford House Large Meeting Rooms (Maximum Capacity 10 People)
Sanford House has several large meeting rooms, all on the ground floor and accessible to wheelchair users. These rooms are suitable for meetings of up to 10 people and are typically arranged in boardroom style. We can provide a laptop, overhead projector, and flipboard – see the equipment hire section below.
  Tenant Rate Non Tenant Rate
Half Day (maximum of 4 hours) No charge £45
Full Day (9:30am – 5pm) No charge £65
Sanford House Small Meeting Rooms (Capacity 4-6 People/Hot Desking)
Sanford House has a number of smaller rooms, suitable for meetings of 2-3 people, ideal for one-to-one sessions. These rooms are on the ground floor and accessible to wheelchair users. These rooms include internet access (wireless) and access to a shared printer.
  Tenant Rate Non Tenant Rate
Rate Per Hour No charge £9
Rate Per Day No charge £25
VAS Small Meeting Room (Maximum Capacity 3 People)
The Small Meeting Room at VAS includes the use of one computer with internet access and CD/DVD drive. This room is suitable for one person working at the computer or for meetings of 2-3 people.
Rate per Hour £12
Half Day (maximum of 4 hours) £30
Full Day (9:30am – 5pm) £50

Equipment Hire Costs

We have the following equipment for hire for use in our conference rooms.

  SAASC Conference Room VAS Conference Room
Laptop £7 per booking £7 per booking
Projector and Screen £7 per booking No charge (Plasma Screens included in cost of room)
Flipchart £7 per booking £7 per booking

Refreshments Costs

Refreshments are available for both the SAASC and VAS conference rooms.

Tea, Coffee & Biscuits £1.25 per head
Tea, Coffee & Cake £1.75 per head
Buffet Lunch £6 per head
Hot Water Flask £5.50 per day