Room Hire

If you are looking for space to hire in the town centre, get in touch with us. We can offer a range of meeting spaces, from large conference rooms to one-to-one meeting rooms and hot desk facilities.

Inline with the current COVID-19 restrictions we are pleased to say we are able to offer COVID secure bookings at both of our venues. If you are looking to book a room please get in touch with us to discuss your requirements.
We are currently not able to offer refreshments for bookings so attendees will need to bring their own.

Room Hire Costs

To book a room, please email info@vas-swindon.org or call us on 01793 538398.

You can also order refreshments and hire equipment for use in our rooms.

Rooms are normally available for hire between the hours of 9.30 a.m. and 5.00 p.m., Monday to Friday. We have limited capacity to provide room hire outside these hours, but may be able to accommodate bookings on request. For any such bookings, an additional charge of £15 per hour will be made to cover staff, heating and lighting costs.

Sanford House Conference Room – Maximum Capacity 20 People (Boardroom Style), 45 People (Theatre Style)
The Sanford House Conference Room is based at Sanford House, on Sanford Street in the town centre. The room is on the ground floor and accessible to wheelchair users. We can provide a laptop with internet access, plasma screens (HDMI connection only), and flipboard – see the equipment hire section below. A portable hearing loop is available on request for use in this room.

Tenant Rate Non Tenant Rate
Half Day (maximum of 4 hours) £35 £60
Full Day (9:30am – 5pm) £65 £100
VAS Conference Room – Maximum Capacity 15 People (Boardroom Style), 40 People (Theatre Style)
The VAS Conference Room is based at Voluntary Action Swindon, on John Street in the town centre. The room is on the first floor and accessible to wheelchair users via lift. We can provide a laptop with internet access, CD/DVD drive, two large plasma screens (HDMI connection only), and flipboard – see the equipment hire section below. A fixed hearing loop system is installed in this room for use during bookings.

Half Day (maximum of 4 hours) £45
Full Day (9:30am – 5pm) £75
Sanford House Large Meeting Rooms (Maximum Capacity 10 People)
Sanford House has several large meeting rooms, all on the ground floor and accessible to wheelchair users. These rooms are suitable for meetings of up to 10 people and are typically arranged in boardroom style. We can provide a laptop, overhead projector, and flipboard – see the equipment hire section below. A portable hearing loop is available on request for use in these rooms.

Tenant Rate Non Tenant Rate
Hourly Rate No charge £15
Half Day (maximum of 4 hours) No charge £50
Full Day (9:30am – 5pm) No charge £70
Sanford House Small Meeting Rooms (Varying Sizes; Capacity up to 6 People)
Sanford House has a number of smaller rooms of varying sizes, suitable for meetings of up to 6 people, ideal for one-to-one sessions. These rooms are on the ground floor and accessible to wheelchair users. These rooms include internet access (wireless) and access to a shared printer. A portable hearing loop is available on request for use in these rooms.

Tenant Rate Non Tenant Rate
Hourly Rate No charge £15
Half Day (maximum of 4 hours) No charge £35
Full Day (9:30am – 5pm) No charge £55

Equipment Hire Costs

We have the following equipment for hire for use in our conference rooms.

Sanford House Conference Room VAS Conference Room
Laptop £7 per booking £7 per booking
Plasma Screens No charge (included in cost of room) No charge (included in cost of room)
Flipchart £7 per booking £7 per booking
Hearing loop No charge, portable hearing loop available on request No charge, fixed hearing loop system in room

Refreshments Costs

Refreshments are available for both the Sanford House and VAS conference rooms.

Tea, Coffee & Biscuits £1.30 per person per serving
Buffet Lunch £7 per head
Hot Water Flask £6 per day